Email is one of the most used tools for quick and easy communication with others. So it is worth spending a few minutes on understanding how you can get more efficient and effective at email communications. Whether it is advertisement inquiries for your blog, business inquiries or to reach out to old contacts/friends we all make use of emails.
This post assumes that it is an email that needs to be sent to some professional, perhaps someone you do not know very well personally.
Here are some useful tips that you can use to better your email communications:
Whenever you are sending an email that needs to drive in many important points to the recipient, in that case using points is the best practice. Use bullets or numbered lists to provide a clear structure to your message. It first of all helps emphasize on the important points and the recipient will be able to go through the email quicker.
Don’t write an email like a blog post. Unless extra details are asked, you don’t need to overly elaborate anything. Simply stick to the facts – it’ll help you keep your message crisp. And people will stop dreading to see your name in their inbox.
Formatting is important, especially if you are sending a professional email. Emphasize important words with bold lettering. Use Italics where the need is felt. However, when you do this, remember not to overdo it. If every other word on your email is bold then it kind of defeats the purpose.
Careful when you are getting personal
It is absolutely fine if you want to connect at them at a very personal level. But there are a few points you should remember:
- Avoid excessive compliments: Complimenting a lot will only be counter product. Especially busy people are really impatient with unknown emails. They just want you to get to the point.
- Personable: When you are trying to be personable use signing off techniques like “Enjoy your weekend” or “Best of luck with that XYZ project”. Don’t overdo it again and try not to get too personal.
What tips would you suggest others to keep their email efficient? Share them below.